Best Items to Track Using Yoybuy Spreadsheet (2026)

A yoybuy spreadsheet is only as useful as the data you put into it. Tracking the wrong details wastes time. Tracking the right details transforms your shopping experience. This guide reveals exactly which items, metrics, and product types deserve a spot in your spreadsheet — and which ones you can safely ignore.

The Golden Rule: Track Anything With a Cost

If money leaves your wallet, it goes in the spreadsheet. This includes:

• Product prices in original and converted currency.
• Shipping costs, including estimates and actuals.
• Agent fees, service charges, and handling fees.
• Insurance, if purchased.
• Customs duties or import taxes.
• Return shipping costs.

These figures add up to your true total cost of ownership. Without them, your budget is a fantasy.

Essential Product Details to Track

Beyond costs, record these product-specific fields for every item:

1. Exact Product Name: Not "cool hoodie" but "Nike Tech Fleece Hoodie Black M." Specificity prevents confusion.
2. Product URL: The live link to the item. If a dispute arises, this is your evidence.
3. Size and Color: Critical for clothing, shoes, and accessories. One wrong digit means an unusable item.
4. SKU or Model Number: Some sellers use similar photos for different products. The SKU is the truth.
5. Seller Name / Store: Track who you bought from for accountability and repeat purchases.
6. Listing Price vs Paid Price: Did you use a coupon or negotiate? Record the difference.

Shipping and Logistics Tracking

The journey from warehouse to your door is where most anxiety lives. Track these logistics details:

• Shipping Method: EMS, DHL, sea mail, etc. Different methods have different speeds and costs.
• Estimated vs Actual Shipping Cost: Compare what you expected to pay with the real invoice.
• Tracking Number: Every package gets one. Lose it and you lose visibility.
• Carrier: The shipping company handling the package.
• Weight: Useful for calculating future shipping estimates and verifying charges.
• Dimensions: Bulky items cost more. Record length, width, and height.
• Ship Date and Delivery Date: Calculate actual transit time for future planning.

Status Tracking That Actually Works

Order status is not binary. Use a granular system:

• Wishlist: Interested but not purchased.
• Ordered: Paid and confirmed.
• Processing: Seller preparing the item.
• Warehouse: Arrived at consolidation center.
• Shipped: Left the warehouse with tracking.
• In Transit: Moving through customs or distribution.
• Out for Delivery: Local courier has it.
• Received: In your hands.
• Issue / Dispute: Problem reported.
• Returned: Sent back for refund or exchange.

This granularity tells you exactly where every item sits without guessing.

What Resellers Should Track Extra

If you resell, your yoybuy spreadsheet needs additional columns:

• Selling Platform: eBay, Grailed, Depop, etc.
• List Price: What you ask buyers to pay.
• Sold Price: What the item actually sold for.
• Platform Fee: Commission taken by the marketplace.
• Net Profit: Sold price minus total cost minus platform fee.
• Days to Sell: How long from listing to sale.
• Buyer Location: Track where your customers live for market analysis.

What You Can Safely Skip Tracking

Not every detail deserves a column. Skip these to avoid spreadsheet bloat:

• Product descriptions (the URL has this).
• Seller chat logs (keep these in email or messaging apps).
• Individual packaging photos (store in a folder, not the sheet).
• Unrelated personal expenses (keep shopping and life separate).
• Duplicate data that formulas already calculate.

Trackable Item Types by Priority

The best yoybuy spreadsheet tracks costs precisely, statuses granularly, and product details completely. Skip the fluff and focus on what moves the needle. If you want to organize your tracking columns perfectly, read our guide on how to organize orders or learn how to build a custom spreadsheet.